Electric Vehicle Fleet Charging Infrastructure Scheme
- Recommended
| Date: | 2 Dec 2022 - 1 Dec 2025 | |
|---|---|---|
| Updated: | 2 Aug 2023 | |
| Managed: | NSW Procurement | Contact owner |
| Type: | Whole of government | |
| Scheme Number: | SCM13381 |
What's covered
Approved suppliers on the scheme are prequalified for supply and install of electric vehicle supply equipment (EVSE) and associated goods and services.
All approved suppliers are accepted into a category called ‘Capability A – Electric Vehicle Supply Equipment Goods, Works and Services’. Capability A includes:
A1. EVSE goods
EVSE Goods means EVSE and other hardware used in connection with EVSE. This includes supply of electric vehicle chargers, including:
- AC electric vehicle charger (7kW to 22kW)
- DC electric vehicle charger (25kW to 150 kW)
- load management controller
- other hardware to charge electric vehicles to cater for fleet operation needs.
A2. EVSE works
Carry out of civil and electrical installation works and materials to setup up EVSEs in a site, works including but not limited to, site inspection, installation physical design, site backbone electrical infrastructure upgrade (if required), cable conduit, wire routing, EVSEs installation, IT network integration with EVSEs.
Carry out the commissioning services to thoroughly test, operate and calibrate the EVSEs to ensure all EV charging functions in accordance with relevant standards and manufacturer’s specifications. Ensure that EVSEs integrate with the charging management platform (CMP) and support all data communication, reporting and operation requirements.
Meet all electrical safety, power loading and structural maintenance requirements of site backbone electrical infrastructure. Perform installation checks and test services to ensure compliance with the specifications as defined in EVSE specification DOCX, 74.9 KB.
The works must be carried out in accordance to standards of workmanship and work methods which conform with all relevant Australian standards, codes of practice and the lawful requirements, including holding all required licenses and certifications.
A3. Maintenance services
Maintenance of EVSEs and other works associated, including EVSE inspection, servicing, repairs, resolving data communication with CMP, fixing warranty issues, helpdesk support and tracking maintenance requests.
[Optional] A4. Charging-as-a-Service (CaaS)
Supply of a subscription-based service model allowing a $/kWh fee (fee per kWh) to be paid per charge, or periodic (weekly, monthly or annual) fee per EVSE or per vehicle over a fixed term period, or a standard parking fee coupled with charger access.
The subscription model includes turnkey EV charging stations and associated system, driver support and professional field maintenance.
The EVSE goods, works and services must comply with the EVSE specification DOCX, 74.9 KB forming part of the scheme.
What you need to know
- The standard form agreement DOCX, 231.24 KB is recommended for projects valued up to $2 million (excluding GST). The eligible buyer is responsible for ensuring that the terms of the agreement are appropriate for the level of risk of the project.
- Approved suppliers are allowed to engage subcontractors. However, they remain ultimately responsible for the delivery of a signed project agreement.
- If an eligible buyer directly engages a third party service providers for any works outside of the project agreement with the approved supplier, then the approved supplier is not responsible for the works done by the third party. In case of any issues with the works done by the third party, the eligible buyer will need to resolve them directly with the third party.
- Eligible buyers must undertake the appropriate due diligence and value for money assessment in selecting an approved supplier and ensure that the approved supplier has the necessary levels of capability and experience for the project.
- Benchmark rates and prices have been provided under the scheme as a reference point for applicants to submit their rates card they're offering under the scheme. Eligible buyers may request access to these rates cards for evaluating tenders or quotes from approved suppliers by contacting the scheme manager at NSWGFleetElectrification@treasury.nsw.gov.au
Why use this scheme
Benefits of the scheme include:
- The scheme complies with PBD-2019-05 Enforceable Procurement Provisions.
- All approved suppliers on the scheme have agreed to the terms of the standard form agreement DOCX, 231.24 KB and the Scheme Conditions DOCX, 2802.09 KB.
- The standard form agreement used for contracting an approved supplier (to form a project agreement) has been customised specifically for the provision of EVSE goods, works and services, including charging-as-a-service (CaaS).
- The scheme provides the benefit of capping the chargeable schedule of rates to either the approved supplier’s rates card under the scheme or the lower rates and prices the contractor submitted with its tender or quote for the works.
Who to contact
For information or advice, you can contact the scheme manager, NSW Procurement, by emailing NSWGFleetElectrification@treasury.nsw.gov.au
Approved suppliers
To find approved suppliers on the scheme, you can search Supplier Hub.
If you’re logged in with your buyer account, you'll have full access to a supplier’s profile.
If you don't have a buyer account, it's quick to sign up. You just need to enter your email address and create a password.
Who's eligible to buy
This is a whole-of-government, recommended procurement arrangement.
All NSW Government agencies are eligible
This means that all NSW Government agencies can, but are not mandated to, use the scheme when buying electronic vehicle charging infrastructure.
Non-agency buyers may also be eligible
You don’t have to be a NSW Government agency to buy under NSW Government contracts, panels and contracts.
But you do have to apply to become an eligible non-agency buyer. Once approved, you'll get an authorised buyer identification number (NSWBuy number). Use this number to buy through NSW Government schemes and contracts.
How to buy: step by step
Following is the high-level overview of the steps you’ll need to take to buy from the scheme.
For detailed information, please refer to the agency guidelines DOCX, 197.57 KB.
Step 1. Understand procurement rules
Make sure you understand the rules and guidelines that apply to your procurement. This includes:
- your agency’s own rules and guidelines
- the enforceable procurement provisions outlined in PBD-2019-05
- the scheme conditions.
Step 2. Estimate the contract value
To help you estimate the contract value, you can refer to the benchmark rates for ESVE goods, works and services.
To request a copy, please email nswgfleetelectrification@treasury.nsw.gov.au
Step 3. Request quotes from suppliers
The estimated contract value determines the number of quotes you must seek:
- up to $50,000 (excluding GST): one quote
- over $50,000 (excluding GST): at least 3 quotes.
Step 4. Select supplier and sign a project agreement
Undertake the appropriate due diligence and value for money assessment to select a supplier.
Ensure you follow your agency’s guidelines for awarding a contract. To form the project agreement, use the standard form agreement DOCX, 231.24 KB.
Step 5. Evaluate supplier performance
At the completion of the project agreement, fill out a contractor performance report DOCX, 72.21 KB.
Email the completed report to the scheme manager at nswgfleetelectrification@treasury.nsw.gov.au
How to manage complaints and disputes
If a complaint or dispute occurs, both the buyer and the supplier must first seek resolution at the agency level.
You can view general information that may help you prepare for and manage complaints and disputes:
What you need to know
To supply goods and services under the scheme, you must comply with the scheme conditions DOCX, 2802.09 KB. This includes applicable policies, legislation and codes.
To be considered for work, you must provide quotations when requested by a buyer using the supplier quotation card XLSX, 60.84 KB. You can submit lower, but not higher, rates than those in our rate card.
You and buyer will set out details of scope of work, fees and other requirements for a project in each project agreement using the standard form agreement DOCX, 231.24 KB.
You shouldn't seek changes to the standard form agreement.
You will either directly or via the engagement of sub-contractors remain responsible for the delivery of the EVSE goods, works and services under the project agreement formed.
How to apply: step by step
- Confirm your company's service offering matches what's covered by the scheme.
- Log in with your supplier account. If you don’t have one yet, you can sign up now.
- Start an application to join the scheme. You’ll need to answer questions and upload required documents.
- Agree to the scheme conditions DOCX, 2802.09 KB.
- Submit your application.
NSW Procurement will assess your application and email you the decision within 8 weeks.
For detailed information, please download the scheme application process guide PPTX, 2095.91 KB.
You won’t need to provide financial capacity and insurances when applying.
However, if requested by the buyer, you must provide evidence of financial capacity and ability to procure all insurances you're required to maintain and effect under the scheme or under a project agreement.